Harlequins Orienteering Club

Reference

This page contains links to various resources which may be of use to event organisers and planners, club officials and others.

Documents Standard guides for event officials, other documents and proformas. Please note that these are edited copies of the original masters and are in .PDF form. Changes have been made in order to meet the needs of web publishing (formatting and removal of personal contact details). The documents on this site may not be the most up-to-date. The master documents are held by the club Secretary and/or the Event Support Officer. If you need access to an editable version of the document or would like to obtain the most up-to-date version - please contact the appropriate club official. Parts of these documents are based on information and documentation provided by the British Orienteering and any copyright on these parts still resides with them. Before using these documents please check the disclaimer.

General

Club Constitution last update Nov 2019
Past & Present Club Trophy Winners (updated Feb 2012): PDF Version; Excel spreadsheet
Landowner Liaison areas updated Oct 2018
Mapped areas updated Dec 2020
Expenses Form (MS Excel Spreadsheet) (version date Dec 2018)

Event Organisation

Event Manual (AKA Organiser Guide) - updated Jul 2011
Event Manual Appendices - updated Jul 2011
Standard Event Flyer
Safeguarding statement to be displayed at events (there should be a laminated copy in the Enqs & Reg box)
Registration Slips Proforma
Hire E-cards Booking List updated Jun 2019
Helpers List at Jan 2019 - but please read...
...Helpers Information first
Event Budget Planner (updated for 2013)
Tags asking public to leave controls alone
List of persons qualified to sign off risk assessments (version date 01 Mar 2013)
Risk Assessment for 2020 Virtual O Events

Course Planning

Programming Controls
Checking for Missing Runners
Dealing with a Failed or Missing Control
Summer Evening Event SI Kit Instructions (v2 issued Jan 2013)
Winter Evening Event SI Kit Instructions (v2 issued Jan 2013)

Leagues and competitions

Summer Evening Event Guidelines updated April 2013 (see also SEE page)
Night Street League Rules & Guidelines are on the NSL page
Rules for Club Championships and other awards (clarified and agreed Sep 2010)
Amendments to Club Champs rules agreed at January 2016 Committee meeting
Bert Pardoe handicaps at December 2018

Past and present Trophy Winners

Logos A selection of Harlequins logos through the years.

News Archive Old news items

Photos Photo archive (old format page)

This website contains mapping data licensed from Ordnance Survey with the permission of the Controller of Her Majesty's Stationery Office. © Crown Copyright. All rights reserved. Licence number PU43423U.

Please note that information, views, statements and images forming part of this site are subject to the site disclaimer.

HOC FIXTURES PROCEDURES
1. Ashley Ford is Fixtures Secretary, responsible for registering all club events via the British Orienteering website. This provides insurance cover.
2. Permissions are now obtained by a team of Landlord Liaison Officers (LLOs). Their names and the HOC venues for which they are responsible are listed here.
3. Organisers should update Robert as more details become available about their event. The British Orienteering website provides invaluable free publicity.

NEW BOF RISK ASSESSMENT PROCEDURES FOR LOCAL EVENTS
New rules were published on the BOF website in Jan 2011. In future, Risk Assessment forms must be mentored and countersigned by either a) a coach or b) a controller or c) by a person with BOF Health and Safety accreditation. To help, HOC Event Series (WEE, SEE, etc) coordinators already been provided with a list of HOC coaches and controllers. Organisers should consult this to find a person qualified to check the Health and Safety aspects of their local event and sign the Risk Assessment.

HOC encourage all active orienteers to familiarise themselves with the relevant documentation available on the BOF website.