This is not an exhaustive description of official roles; it describes the most significant aspects of jobs so that all members, whether on the committee or not, understand who is responsible for what.

Committee Members 2024/2025:

Chair email		Peter Langmaid	Provide leadership and direction to the club. Chair meetings. Co-ordinate club activity.
Vice Chair email		Ian Gamlen	Seek and appoint officials for events. Deputise for Chair as necessary.
Treasurer email		David Aldridge	Manage club finances including bank and any deposit accounts. Produce annual accounts to be independently examined, approved by committee and presented to the club Annual General meeting. Advise committee on financial decisions.
General Secretary email		Steve Blackmore	Minute committee and general meetings. Issue the agenda for meetings. Focal point for correspondence.
Membership Secretary email		Ian Chafer	Process membership applications and maintain membership records. Maintain helper lists. Maintain e-mail list for the club. Distribute email to mailing list at member’s request. Ensure appropriate use of list.
Fixtures email		James Thomas	Draw up the club’s fixture list and co-ordinate with regional and national fixtures secretaries. Register events with British Orienteering. Liaise with Vice-Chair to ensure that events have officials appointed.
Mapping email		Paul Basher	Oversee club mapping programme and ensure that club maps are suitable for event use. Provide map / area input into fixtures programme.
Club Captain email		Kerstin Mitchell	Enter teams for relays and CompassSport Cup/Trophy. Select teams. Encourage member participation in club competition (e.g. West Midland League). Engender competitive spirit.
WMOA Representative email		John Leeson	Represent club at West Midlands Orienteering Association (WMOA) meetings four times a year and at the AGM. Facilitate communication between WMOA and HOC.
Welfare Officer email		Corrie Blackmore	Provide a point of contact for members, particularly juniors and parents, to raise issues of a welfare nature. Point of contact with British Orienteering. See our Safeguarding page.

Other Roles 2024/2025:

Equipment email		Peter Langmaid	Manage and maintain club equipment.
SinS Co-ordinator		Simon Thompson
Club Coach		Vacant	Co-ordinate activities of club coaches and coaching activity (e.g. junior camps).
Social Secretary		Vacant	Arrange social functions for members.
Schools Liaison		Vacant	Focal point for schools contacts (Co-ordinate network of local school contacts?)
Webmaster email		Marian White	Maintain and administer the club’s internet web site.
Junior Captains		Vacant	Represent junior members of the club and assist in selection of teams for junior competitions.
HOC Shop		Kerstin Mitchell
Permanent Courses		Vacant
Newsletter Editor		Peter Rose	Collate HOC news, articles and reports from club members, along with other items of Orienteering interest to send as a monthly e-newsletter to club members.
Social Media (Facebook)		Peter Rose	Keep social media page(s) accurate and up to date
Summer Series Events		Ben Crone	Co-ordinate series of events and record league results. Obtain officials. Ensure events are registered, permissions obtained and events publicised, working with other officials. Ensure monies and returns are provided to treasurer.
Winter Evening Events		David Williams	Co-ordinate series of events and record league results. Obtain officials. Ensure events are registered, permissions obtained and events publicised, working with other officials. Ensure monies and returns are provided to treasurer.
Night Street League		John Leeson	Co-ordinate series of events and record league results. Obtain officials. Ensure events are registered and events publicised, working with other officials. Ensure monies and returns are provided to treasurer.
Landowner Liaison Area allocations		Robert Vickers Charlie Nelson Karen Thompson Barry McGowan Adrian Bailey Carol Pelusi Richard Davies	Obtain permissions from landowners, maintain area files and provide relevant area information to event officials.
Trophies		Vacant	Ensure website records of trophies and holders are up to date. Arrange return and engraving in advance of presentation.
Forum Administrator		Mike Farrington	Maintain membership of the club online forum. Administer the system.
Data Protection		Privacy Policy
Sportident Equipment		Peter Langmaid	Maintain computing and electronic punching equipment and advise on use. Train members.
Helper Team Leaders			Provide event organiser with a team leader who will arrange helpers for Start; Car Parking; First Aid; SI/Finish; Registration.