Policies

Policies

HOC encourage all active orienteers to familiarise themselves with the relevant documentation available on the British Orienteering website.  This page under is actively developing as documents are reviewed and added to the revised site.  It will become a permanent A-Z listing of club policies, procedures, forms and templates.  Wherever possible the documents will also be linked from the pages that describe their application.


Documents A-Z

Accessible Orienteering  – all events

Accessibility Orienteering – night street events

Club only Social Membership form

Club Championship Rules

Amendments to Club Championship Rules

Constitution

Control Tags 

Email tree policy

Event Budget Planner 2013

Expense Claim Form

Helpers’ Information

Helpers’ List

Hire Ecards Form

Junior coaching protocols

Landowner Liaison Areas 

Mapped Areas Master List Dec 2020 

Missing Runners – SI checks

Missing or Failed SI Controls

Organisers’ Guide v1.8 

Organisers’ Guide Appendices v1.8

Planning guidance

Privacy Policy

Programming SI Controls 

Risk Assessment for GPS courses

Risk Assessments – signatories

Registration Slips 

Safeguarding contact notice

Standard flyer v1.0

Summer Series Guidelines for Organisers

Summer Series SI kit instructions

Website disclaimer

Winter Evening Event SI kit instructions


Documents Standard guides for event officials, other documents and proformas. Please note that these are edited copies of the original masters and are in .PDF form. Changes have been made in order to meet the needs of web publishing (formatting and removal of personal contact details). The documents on this site may not be the most up-to-date. The master documents are held by the club Secretary and/or the Event Support Officer. If you need access to an editable version of the document or would like to obtain the most up-to-date version – please contact the appropriate club official. Parts of these documents are based on information and documentation provided by the British Orienteering and any copyright on these parts still resides with them. Before using these documents please check the disclaimer.


HOC FIXTURES PROCEDURES
1. Ashley Ford is Fixtures Secretary, responsible for registering all club events via the British Orienteering website. This provides insurance cover.
2. Permissions are now obtained by a team of Landlord Liaison Officers (LLOs). Their names and the HOC venues for which they are responsible are listed here.
3. Organisers should update Ashley as more details become available about their event. The British Orienteering website provides invaluable free publicity.

NEW BOF RISK ASSESSMENT PROCEDURES FOR LOCAL EVENTS
New rules were published on the BOF website in Jan 2011. In future, Risk Assessment forms must be mentored and countersigned by either a) a coach or b) a controller or c) by a person with BOF Health and Safety accreditation. To help, HOC Event Series (WEE, SEE, etc) coordinators have been provided with a list of HOC coaches and controllers. Organisers should consult this to find a person qualified to check the Health and Safety aspects of their local event and sign the Risk Assessment.