Reference
The HOC constitution requires members to abide by the policies and rules of British Orienteering. Key Documents can be found here on the British Orienteering website.
Documents A-Z
- Accessible Orienteering – all events (January 2021)
- Accessibility Orienteering – night street events
- Age Group Activities (Big strides, Dave Ellis)
- Bert Pardoe Handicap factors (November 2024)
- City of Birmingham BSF Event Flyer Template
- City of Birmingham BSF Event Guide for organisers and planners (November 2023)
- Club Championship Rules (updated April 2024)
- Club only Social Membership form (updated November 2024)
- Control Tags (reviewed 2024)
- Constitution (updated October 2024)
- Email tree policy
- Entry fee subsidies
- Event Budget Planner 2013
- Expense Claim Form
- Helpers’ Information
- Helpers’ List (updated November 2023)
- Hire Ecards Form (updated January 2023)
- Junior coaching protocols
- Landowner Liaison Areas (updated November 2023)
- Mapped Areas Master List (updated March 2024)
- Missing or Failed SI Controls
- Missing Runners – SI checks
- Night Street League event flyer 2024/25 updated September 2024
- Night Street League planning guidance updated December 2024
- Organisers’ Guide v1.8
- Organisers’ Guide Appendices v1.8
- Planning guidance
- Planning guidance – using MapRun to check control sites (October 2024)
- Privacy Policy updated April 2024
- Risk Assessment for GPS courses
- Risk Assessments – signatories
- Safeguarding contact notice
- Registration Slips updated November 2022
- Scout Orienteering Resource (Scouting Ireland, 2010)
- Standard flyer v1.0
- Summer Series Guidelines for Organisers
- Summer Series SI kit instructions
- Winter Evening Event pro forma event Flyer 2024/25 updated September 2024
- Website disclaimer
- Winter Evening Event planning guidance updated September 2024
- Winter Evening Event SI kit instructions updated September 2024
Documents Standard guides for event officials, other documents and proformas. Please note that these are edited copies of the original masters and are in .PDF form. Changes have been made in order to meet the needs of web publishing (formatting and removal of personal contact details). The documents on this site may not be the most up-to-date. The master documents are held by the club Secretary and/or the Event Support Officer. If you need access to an editable version of the document or would like to obtain the most up-to-date version – please contact the appropriate club official. Parts of these documents are based on information and documentation provided by the British Orienteering and any copyright on these parts still resides with them. Before using these documents please check the disclaimer.
HOC FIXTURES PROCEDURES
1. James Thomas is Fixtures Secretary, responsible for registering all club events via the British Orienteering website. This provides insurance cover.
2. Permissions are now obtained by a team of Landlord Liaison Officers (LLOs). Their names and the HOC venues for which they are responsible are listed here.
3. Organisers should update James as more details become available about their event. The British Orienteering website provides invaluable free publicity.
NEW BOF RISK ASSESSMENT PROCEDURES FOR LOCAL EVENTS
New rules were published on the BOF website in Jan 2011. In future, Risk Assessment forms must be mentored and countersigned by either a) a coach or b) a controller or c) by a person with BOF Health and Safety accreditation. To help, HOC Event Series (WEE, SEE, etc) coordinators have been provided with a list of HOC coaches and controllers. Organisers should consult this to find a person qualified to check the Health and Safety aspects of their local event and sign the Risk Assessment.